Travel/Direct Payment | Nashville State Community College

NSCC Email:
1. If you do not have Blanket Travel Authorization, are you allowed to travel?

Yes, by submitting a Travel Claim form after you travel

Yes, but a Travel Approval Form will need to be completed and approved before any travel takes place

Yes, because everyone has Blanket Travel Authorization

2. If you spent $700 in travel expenses but you are only approved for $500 according to the Form X. How do you complete the Travel Claim form?

Only include travel expense until you reach the approved amount of $500

A Travel Claim form is not required

Include all $700 worth of travel expenses

None of the Above

3. You are completing a Request for Travel Approval form for yourself, what Supplier do you use on the SciQuest form?

Nashville State Community College

Vijay's Soccer Supply

Yourself

Travel Office

None of the Above

4. What PO Type should be used with the Direct Payment and Travel forms in SciQuest?

Leave the PO Type blank

Do Not Send to the Supplier

Send the PO to the Supplier

PO type Varies per Direct Payment form

5. What account code should be used for In-State Travel Reimbursement?

74500 - Supplies

Depends on what was purchased

73100 - In-State Travel

None of the Above

6. You went to an all-day conference at MTSU which left from home to attend. Round-trip mileage from your home is 80 miles and your round-trip commute mileage is 20 miles which results in a round trip of 60 miles. The round-trip from your home campus is 72.80 miles. What mileage do you record on your travel claim form?

72.8 miles

86.2 miles from the fastest route according to Google Maps

60.00 Miles

None of the Above

7. When do you have to deduct commuting miles?

For all Mileage Reimbursement

When you begin or end your trip at your home campus

When work is performed by you in route to or from your home campus

All of the Above

None of the Above

8. When paying an invoice which commodity code do you use?

The code varies based on what was purchased

805 - Sporting Goods

924 - Educational Services

None of the Above

9. If you have any questions about Direct Payments, what do you do?

Refer to the Direct Payment Website

Review the Direct Payment Training material

Contact the Travel Office

All of the Above

10. What Account Code should be used when paying for an invoice using a Direct Payment form?

74500 - Supplies

73100 - In-State Travel

Depends on what was purchased

None of the Above

11. You need to submit an order for supplies to Staples, what do you do?

Create a Direct Pay form in SciQuest

Order directly from Staples Website

Create a Requisition in SciQuest using the Staples Punch-out

None of the Above

12. You need to pay a Guest Speaker, what do you do?

Create a Direct Pay form in SciQuest to yourself as the Supplier

Create a Requisition in SciQuest to the Speaker as the Supplier

Create a Direct Pay form in SciQuest to the Speaker as the Supplier

None of the Above

13. If you purchase supplies using your personal credit card. Will you be able to get the sales tax reimbursed?

Yes, because it was included on the receipt

Depends on the situation

No, the sales tax is not reimbursable because you used your personal funds for the purchase

None of the Above

14. If you have completed a Travel Approval form, do you still need to submit a Travel Claim after traveling?

Only when there is difference between the two forms.

Yes

It depends

15. You need to pay Vijay's Soccer Supply, what do you use in the Supplier field on the Direct Pay form?

Nashville State Community College

Yourself

Vijay's Soccer Supply

Some Random Supplier

None of the Above

16. If a certain Supplier is not in SciQuest, what do you do?

Don't use SciQuest and submit Direct Pay form to the Travel office

Choose the Travel Office as the Supplier

Submit a W-9 form to the Travel Office, once the Supplier is added, then complete the Direct Pay form in SciQuest

Use Nashville State as the Supplier

17. When submitting a Direct Pay form thorough SciQuest, how do you handle the receipts?

Send the receipts directly to the Travel Office

Scan the receipts, attach them to the Direct Pay Form and forward the hard copies to the Travel Office

Scan the receipts, attach them to the Direct Pay Form and hold on to the hard copies for your records

Receipts are not needed but for special reasons

None of the Above

18. What Commodity Code is used for the Travel forms?

The code varies based on what was purchased

805 - Sporting Goods

924 - Educational Services

None of the Above