B. To begin the Contract process, the department secretary or representative will complete a Contract Analysis Form, a Dual Service Memo, and a Contract Date Exception Explanation Form (if applicable). The Contract Date Exception Explanation form is necessary when contracts are NOT submitted at least 30 days in advance. You will also attach a blank Attestation Form (the vendor will complete this form when signing the contract). When completing the Contract Analysis Form, be sure that whomever you list as the “contact” person is who needs to receive the contract at the vendor’s address for signature. It is not necessary for these forms to be hand-signed; computerized, electronic signature is acceptable. Tammy will obtain any necessary hand signatures. Additionally, the proper Contract (i.e., Professional Services Agreement, Clinical Affiliation Agreement, Software License Agreement, etc.) must be completed and included in quadruplicate (4 copies). Other forms that might be necessary are the Sole Source Form or Non-Competitive Justification Form, etc. Forward all completed forms to Tammy Thorne, preferably via email attachment to Contracts & Appeals.
