Purchasing

Frequently Asked Questions

HOW DO I PRINT A COPY OF A PO IN SCIQUEST?

To print a PO in SciQuest please review the PO Lookup (PDF) (opens in a new window) training material.

WHAT SHOULD THE EMAIL TO CENTRAL RECEIVING LOOK LIKE?

All: Your email should list the PO number and that all items have been received, similar to this example image of a full-shipment receipt email (opens in a new window).

Partial: Your email should list the PO number and a list of the items that have been received, similar to this example image of a partial-shipment receipt email (opens in a new window).

WHAT IF PO REQUIRES WEEKLY/MONTHLY RECEIVING?

The Receiver will need to email Central Receiving the item number and quantity for each week/month.

WHAT IS NEEDED FOR A RETURN?

Please refer to the Purchasing Procedures; Receipt of and Payment for Merchandise, Item m - Returns

WHAT IF SUPPLIER DOES NOT COVER RETURN SHIPPING COST?

The Requestor/Receiver will need to bring return items, Department ORG Number and return address to the Mail-room (E-7). The mail-room will weight package and add postage to the package. The package will be sent USPS Ground and the mail-room will provide a tracking number once package is taken to Post Office.

WHAT IF THE PACKAGE IS NOT ON A PO?

As long as the package is college-business related it will be delivered. Please send Central Receiving an email letting them know that a package is coming without a PO. Failure to notify Central Receiving could result in a package being returned to Supplier.

WHERE DO I PURCHASE STANDARD WHITE PAPER?

Before placing any paper orders please compare prices between American Paper and Twine Co and Staples.

American Paper & Twine Co

American Paper & Twine Co copy paper pricing by item number
Item #	Description	Current Price
561650	8.5 x 11	$30.50
561703	8.5 x 14	$42.20
561553	11 x 17	$33.15
561788	8.5 x 11 - 3 hole	$33.10
561685	8.5 x 11 - Recycled	$33.50
561690	8.5 x 14 - Recycled	$45.90
561695	11 x 17 – Recycled	$36.15
561680	8.5 x 11 – 3 hole Recycled	$36.00

Current Staples paper pricing:

Staples copy paper pricing by item number
Item #	Description	UOM	Current Price
324791	Staples Copy Paper, 8.5" x 11", 20 lbs., White, 5000 Sheets/Carton	CT	$32.33
126987	Staples Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream, 10 Reams/Carton	CT	$63.04
512215	Staples Copy Paper, 11" x 17", 20 lbs., White, 500 Sheets/Ream, 5 Reams/Carton	CT	$49.08
122457	Staples 3-Hole Punch Copy Paper, 8.5" x 11", 20 lbs., 500 Sheets/Ream, 10 Reams/Carton	CT	$49.19
492072	Staples 30% Recycled Copy Paper 8.5" x 11" , 20 lbs., White, 5000 Sheets/Carton	CT	$43.67
581760	Staples Recycled Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream, 10 Reams/Carton	CT	$65.37
581761	Staples 30% Recycled 11" x 17" Copy Paper, 20 lbs., 92 Brightness, 500/Ream, 5 Reams/Carton	CT	$57.21
581830	Staples 30% Recycled 8.5" x 11" 3-Hole Punch Copy Paper, 20 lbs., 92 Brightness, 500/Ream,10 Reams/Carton	CT	$48.89
990176	Staples TRU RED Copy Paper, 8.5" x 11", 20 lbs., White, 500 Sheets/Ream, 5 Reams/Carton	CT	$23.09
135855	Staples TRU RED Copy Paper, 8.5" x 11", 20 lbs., White, 500 Sheets/Ream	RM	$4.42
127035	Staples Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream	RM	$6.45
512211	Staples Copy Paper, 11" x 17", 20 lbs., White, 500 Sheets/Ream	RM	$9.64

Note: Remember these items listed can only be entered in SciQuest as Non-Catalog items and not through the punch out site

HOW DO I ORDER BUSINESS CARDS

To order Business Cards please see the Purchasing Business Cards Procedure

ARE QUOTES REQUIRED FOR TONER PURCHASES?

It is not necessary to have quotes on toners, CSD would only need to complete quotes on equipment. Orders for toners should be placed through the punch out site. (see below)

You would enter the part number in this search box then hit search button. Once the item pulls up you would add Qty to your cart and then submit. It then creates the requisition without the need for your extra keying or extra time it takes to receive a quote. If for some reason your toner isn’t listed on this search window you can contact the supplier direct.

WHAT IS REQUIRED FOR FOOD PURCHASES?

All food and condiments purchased-(whether for office, colleagues, student or outside guest) must have prior approval from the Vice President of that division. A written request stating the reason for the purchase, Organization name or Event name, location of the activity and approximate date as per the blanket food approval is required each new budget year starting with July 1 events through June 30^th. (See blanket Food Purchase MEMO (PDF) (opens in a new window))

The Entertainment of Guest Form (XLS) (opens in a new window) is required as a sign up sheet and should be submitted to Accounts Payable for Purchase Order backup or to the Credit Card holder if a Credit Card was used for the purchase instead of Purchase Order.

NOTE: CULINARY CLASSES ARE EXEMPT FROM THIS PROVISION.

WHAT IS THE LIMIT PER GUEST ON FOOD PURCHASES?

Price per guest should be below $9.50.

WHAT FOOD SUPPLIERS ACCEPT PURCHASE ORDERS?

NOTE: This list is subject to change as suppliers are added or deleted.

Panera Bread Company
The Juice Wagon
Paradise Ridge
J & M Corporate
Nashville Cash & Carry

WHO CAN RECEIVE ON PURCHASE ORDER?

Refer to part D of PO Receiving Procedures.

WHERE DO I PURCHASE STANDARD WHITE PAPER?

Current Staples paper pricing:

Staples copy paper pricing by item number
Item #	Description	UOM	Current Price
324791	Staples Copy Paper, 8.5" x 11", 20 lbs., White, 5000 Sheets/Carton	CT	$32.33
126987	Staples Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream, 10 Reams/Carton	CT	$63.04
512215	Staples Copy Paper, 11" x 17", 20 lbs., White, 500 Sheets/Ream, 5 Reams/Carton	CT	$49.08
122457	Staples 3-Hole Punch Copy Paper, 8.5" x 11", 20 lbs., 500 Sheets/Ream, 10 Reams/Carton	CT	$49.19
492072	Staples 30% Recycled Copy Paper 8.5" x 11" , 20 lbs., White, 5000 Sheets/Carton	CT	$43.67
581760	Staples Recycled Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream, 10 Reams/Carton	CT	$65.37
581761	Staples 30% Recycled 11" x 17" Copy Paper, 20 lbs., 92 Brightness, 500/Ream, 5 Reams/Carton	CT	$57.21
581830	Staples 30% Recycled 8.5" x 11" 3-Hole Punch Copy Paper, 20 lbs., 92 Brightness, 500/Ream,10 Reams/Carton	CT	$48.89
990176	Staples TRU RED Copy Paper, 8.5" x 11", 20 lbs., White, 500 Sheets/Ream, 5 Reams/Carton	CT	$23.09
135855	Staples TRU RED Copy Paper, 8.5" x 11", 20 lbs., White, 500 Sheets/Ream	RM	$4.42
127035	Staples Copy Paper, 8.5" x 14", 20 lbs., White, 500 Sheets/Ream	RM	$6.45
512211	Staples Copy Paper, 11" x 17", 20 lbs., White, 500 Sheets/Ream	RM	$9.64